Join your fellow Elks from the Buckeye State as we celebrate the 150th anniversary of the Benevolent and Protective Order of Elks in The Lone Star State!
The 2018 Grand Lodge Convention will be held in San Antonio, Texas, and the Ohio Elks Association will be housed at the Emily Morgan Hotel, 706 E. Houston Street, San Antonio, Texas 78205. Telephone 210-225-5100. This is a non-smoking hotel and is located beside the Alamo. Ohio is the only state housed at this hotel.
ALL HOTEL RESERVATIONS MUST BE MADE THROUGH THE CONVENTION DIRECTOR USING THE RESERVATION FORM HERE
The hotel provides no shuttle service to and from the hotel. The hotel has valet parking only and will provide a discounted rate for the Elks at $21.65 per night. Taxis from the airport to the hotel are approximately $24.00. The room rate with tax is $127.26 per night which is good for up to 4 people per room. Room reservations forms have been emailed to the lodges and are available on the OEA website as well.
All Elks planning on attending are urged to send in their reservations as soon as possible as rooms will fill up quickly. The cutoff date for hotel reservations is May 11, 2018. Reservations received after this date will be accepted based on availability of same type rooms at the convention rate if they are available. Once the rooms are filled any overflow will be housed at another hotel by the grand lodge convention department. The average room will have a coffee maker and a room safe.
The hotel has a restaurant (ORO) on its property and is open for Breakfast, lunch and dinner. The hotel has a fitness center located on the 2nd floor which is open 24 hours. They have an outdoor pool located on the 2nd floor and it is open until 11:00 pm. The hotel is 2 blocks from the River Walk and is 0.6 miles from the convention center which is about 4 to 5 blocks.
Ohio will have a Hospitality Room located in the Lower Lobby (William Phillip King and Toribio Losoya Rooms). The hours for the hospitality room will be found on the OEA website. Each Exalted Ruler or Alternate is asked to assist in bartending duties sometime in the hospitality room. Your District Deputy will be assigning you a time to help in the room. In the past this has worked very well and many ERs find it fun.
Due to the fact that a large number of Elks from other states usually visit our hospitality room, we are asking all Ohio Elks to please wear your registration badges when visiting our hospitality room. Some of the other states require you to wear your registration badge to enter their room.
The Grand Lodge will provide bus shuttles from the hotel to the convention center starting on Saturday and running through Wednesday as well as all Grand Lodge functions. The schedule will be on the Grand Lodge website by the end of June.
The Sunday afternoon Opening Ceremony, 150th Anniversary Celebration, Daily Business Sessions and the Closing session will take place at the Hendry B. Gonzales Convention Center, 200 E. Market Street, San Antonio, TX. The Opening Ceremonies (open to all members and guests) will take place on Sunday afternoon from 4pm to 6pm.
The 150th Anniversary Celebration will immediately follow the Opening Ceremony on Sunday, July 1. This event will offer free Entertainment plus food and drink for purchase. The Daily Business Sessions will be held Monday and Tuesday from 8:00 am till 12 noon (estimated end time). Wednesday will run from 8:00 am till 11:00 am. Registration and Exhibits will be set up at the Convention Center.
There is pre-registration for the Grand Lodge Convention available on the Grand Lodge Website. Everyone must register for the convention. Registration is cash, a good check, credit or debit cards are accepted.
The Seminar for District Deputies will be held at the Grand Hyatt San Antonio Hotel on Monday, July 2, at 1:00 pm. The Exalted Rulers Ball will be held on Tuesday Evening, July 3, at the Grand Hyatt San Antonio from 7:00 to 11:00 pm. Dress for this is a suit or sport coat. A Cash bar will be available.
Since the 150th Anniversary Celebration will follow the opening ceremonies Elks do not have to wear their Red Coats for this event. However, Ohio Elks are asked to wear their Red Coat and tie to all the General Business Sessions held each morning at the Convention Center. Many people enjoy trading pins during the convention. If this interests you and/or your spouse, bring pins from your Lodge to trade. State pins are available for purchase at the Spring Convention in Dublin and we will have some available for sale in the hospitality room at Grand Lodge to use for trading purposes.
As time draws closer to the Grand Lodge Convention, members should log into the Grand Lodge website and check the Grand Lodge Convention Section as updates and information will be posted by the Grand Lodge. They will post the schedule of events for the week, the busing schedule, etc.
To All Ohio Elks: Exalted Rulers, State Officers, Past State Presidents and District Deputy Designates for 2018—2019.
The Ohio Elks have been assigned to the Emily Morgan Hotel, 706 E. Houston Street, San Antonio, TX, for the 154th Elks National Convention in San Antonio, TX, July 1 – 4, 2018. The reservation form is enclosed and reservations will be on a first come, first serve basis.
Incoming Exalted Rulers, please get your reservation in early to ensure that you are located with the Ohio delegation. We are requesting each Ohio delegate have an Ohio Elks Blazer to be worn at all Grand Lodge Business Meetings. Blazers are available from Shuttlers and from Kimmels. The Shuttlers Blazers have special Elks buttons. Order forms from both companies can be found on the Ohio Elks Website. The Ohio Elks Association crest is to be attached to the breast pocket of the blazer. The crest may be purchased from me for $4.00 with checks payable to the Ohio Elks Association. Crests will also be available at the Annual Convention in April.
The Ohio Elks will have a hospitality room in the hotel during the convention. It will be open as a gathering place for all Ohio Elks. Due to the increased cost, the budget of the Ohio Elks Association will not cover the cost of the hospitality room. Therefore we are requesting that each person attending the convention donate $35.00 each to help cover the costs. Please include your E-mail address on the reservation form, as this is the best way for you to receive your confirmation number, information and correspondence concerning the convention.
Michael C. Stanley, PDDGER, PSP
Ohio Elks Association
2018 OHIO ELKS HOSPITALITY ROOM HOURS
Saturday, June 30 – 2:00 pm to 6:00 pm – Southwest District
Saturday, June 30 – 8:00 pm to 11:30 pm – Southeast District
Sunday, July 1 – 11:30 am to 2:30 pm – North Central District
Sunday, July 1 – 9:30 pm to 11:30 pm – South Central District
Monday, July 2 – 2:00 pm to 6:00 pm – Northeast District
Monday, July 2 – 8:00 pm to 11:30 pm – Northwest District
Tuesday, July 3 – 2:00 pm to 6:00 pm – South Central District
Tuesday, July 3 – 8:00 pm to 11:00 pm – Northeast
District Bartenders are designated by the Incoming District Deputies from lodges within their respective districts.